What is the best way to certify signers for a corporate party?

What is the best way to certify signers for a corporate party?

• A. Corporate Resolution document
• B. Notarized signature
• C. Witnessed affidavit
• D. Verbal confirmation

Answer: (A)

Proving who may sign on behalf of a corporation in a transaction relies on solid written evidence of authority. The Corporate Resolution document is the best choice because it is a board-approved instrument that explicitly names the individuals who can sign for the company and sets the scope and limits of their signing authority. It is current, official, and typically maintained by the corporate secretary, so counterparties can rely on it to bind the company to a transaction. Notarized signatures verify identity but do not prove the signer has authority to bind the corporation. An affidavit might attest to facts or authority, but it isn’t the standard, ongoing proof used in routine transactions and can be less reliable as a governance document. Verbal confirmation has no written record and is easily disputed, making it unsuitable for something as consequential as signing authority.

Proving who may sign on behalf of a corporation in a transaction relies on solid written evidence of authority. The Corporate Resolution document is the best choice because it is a board-approved instrument that explicitly names the individuals who can sign for the company and sets the scope and limits of their signing authority. It is current, official, and typically maintained by the corporate secretary, so counterparties can rely on it to bind the company to a transaction.

Notarized signatures verify identity but do not prove the signer has authority to bind the corporation. An affidavit might attest to facts or authority, but it isn’t the standard, ongoing proof used in routine transactions and can be less reliable as a governance document. Verbal confirmation has no written record and is easily disputed, making it unsuitable for something as consequential as signing authority.